E-Mail Migrations
Email migration. Email Migration is a process in which an email or multiple email messages are migrated from one email client to another email client. An equivalent term is Mailbox Migration, in which case records such as e–mails, appointments, contacts or tasks may also be migrated.
E-Mail Security
Email security is a multi-layered discipline which can involve using several types of security software and security technology. As well as implementing security packages, good security practices and policies for your staff are also essential in securing your email communications.
E-Mail Backup
Backup is a copy of data which can be recovered in case the original elements are destroyed or deleted. Backup is often mistaken with archiving. The main point of archiving emails is to declutter mailboxes without actually deleting emails and to store those emails for future use.
E-Mail Compliance and Archiving
Business-critical information is often stored in company email systems — and sometimes only there. That makes it more important than ever to have email archiving software that ensures business continuity and information availability.
Our powerful, integrated email backup and archiving solution helps you proactively comply with the many regulatory, legal and business requirements for your data. By fully automating your email data management, it also improves the operational efficiency of any email environment, including cloud email solutions like Microsoft Office 365, even as email volumes continue to grow.
Email Archiving Compliance in the United States
In addition to the HIPAA email archiving requirements, there are email archiving compliance laws at the state level. Federal laws other than HIPAA may also apply to healthcare organizations and health plans that have provisions covering email retention. The table below details some of the other minimum retention periods for email.
| Legislation | Applies to | Minimum Email Retention Period |
| Internal Revenue Service Regulations | All companies | 7 Years |
| Freedom of Information Act (FOIA) | Federal, state, and local agencies | 3 Years |
| Sarbanes Oxley Act (SOX) | All public companies | 7 Years |
| Food and Drug Administration (FDA) Regulations | Pharmaceutical firms, food manufacturers, food storage and distribution firms, manufacturers of biological products | 5 years to 35 years |
| Payment Card Industry Data Security Standard (PCI DSS) | Credit card companies and credit card processing organizations | 1 Year |
How does an email archive differ from an email backup?
An email archive differs from an email backup because email backups are short to medium-term data stores that are created for disaster recovery. In the event of data loss, such as a ransomware attack, backups can be used to restore mailboxes. Email archives are used for long-term, low-cost email storage. Email archives can be used to restore mailboxes, but since the emails are indexed, an email archive can be searched, and individual messages can be quickly found and recovered.
Return to e-mail packages and e-mail services